About This Service
Behind every well-run medical practice is someone who understands the business side — HR, finances, compliance, workflows, team culture, patient experience, and day-to-day operations. It’s a lot to manage and it requires the right expertise and structure to keep everything running smoothly.
With extensive experience consulting across a wide range of medical practices, our team understands what works, what doesn’t and how quickly things can unravel without solid systems in place. The Virtual Practice Manager service brings that level of expertise directly into your practice — whether you’re a practice owner needing operational support, or a Practice Manager who would benefit from expert guidance, oversight, and specialist backup — all without the overhead of a full-time management role.
This service provides operational clarity, leadership support, and strategic direction to keep your practice running efficiently, allowing owners and PMs to focus on high-value decisions and patient care.
How This Service Supports Your Practice
Operational Oversight & Systems Stability
- Weekly review of workflows, appointments, and day-to-day operations
- Monitoring critical KPIs (cancellations, gaps, utilisation)
- Early identification of issues to prevent operational disruptions
HR & Workforce Management Expertise
- Staff performance, leave, onboarding, and conflict support
- Guidance for recruitment, interviews, and retention
- Mentoring and backup for existing Practice Managers
- Culture, engagement, and morale checks
Financial & Compliance Oversight
- Monthly review of revenue, payroll, and profitability
- Billing, workflow, and cost-saving recommendations
- Compliance monitoring and audit-ready documentation
Team & Leadership Support
- Monthly leadership check-ins and action plans
- Guidance for PMs and owners on decision-making, workflow, and operations
- Staff Q&A and issue resolution support
Practice Resource Vault
- 50+ editable templates, checklists, and planning tools
- Monthly new resources
- Exclusive to VPM service clients
Optional: 12-Month Practice Transformation Blueprint
- Annual strategic roadmap for operational, HR, and financial goals
- Quarterly implementation plans and progress tracking
- Designed to scale your practice efficiently
Tailored Packages to Suit Your Practice
Every medical practice is unique — from size and staff structure to growth goals and operational challenges. That’s why the Virtual Practice Manager service is offered in three tailored packages, designed to meet your practice’s individual needs.
Whether you’re a small clinic needing operational stability, a growing practice seeking hands-on support, or a larger clinic looking for full-scale virtual management partnership, there’s a package built to provide the right level of oversight, guidance, and expertise.
Below is a breakdown of each package so you can see which best aligns with your practice goals.
Virtual Practice Manager Packages
Why Practices Choose This Service
- •Supports both owners and existing Practice Managers
- •Focused on outcomes and proactive problem prevention, not just hours worked
- •Proprietary dashboards, resource vault, and frameworks
- •Clear, structured support for urgent HR, compliance, and operational matters
- •Real-world, hands-on expertise across medical practice operations
Three Packages to suit you practice needs and goals ranging from $750-$2,000 per month.
Digital Products
Courses
HR Toolkits
Planners
Dashboards
